FAQs
After logging on to CBP you will be directed to the “Dashboard”
- – go to “Service”
- – click on the dropdown box select “Beneficial Owners” from the list
- – select “New Service Request”
The window with Beneficial Owners will automatically appear with the information previously entered.
- Set up profile
- Populate “Amount of shares taken to date”
- There is then a box to the bottom left you click on that and then select “Submit Now”.
A beneficial owner:
- Holds, directly or indirectly, more than 25% of the shares or voting rights in the company;
- Or has the right to appoint or remove a majority of the company’s board of directors.
- If no individual in the company meets those conditions, the beneficial owner is the person who (directly or indirectly) has significant influence or control over the company, through either direct or indirect ownership. This does not apply if such control is solely in the capacity of a manager, director or adviser. Refer to Beneficial Ownership (Companies) Regulations (2019 Revision)
Once your entity verification has been approved you may proceed to create a profile for each individual and/or corporate entity in “People and Business”:
- Ensure that IDs for each person or certificate of incorporation (or similar documents) for each corporate entity are scanned to your computer.
- When you log in it takes you straight to the “Dashboard”.
- Select “People and Business” (to the right).
- Then “Add Person” (if the Beneficial Owner is a person), OR “Add Business” (if it is a business).
- Populate all information fields (nothing is optional – even if that is stated).
- SAVE.
After logging on to CBP you will be directed to the “Dashboard”
- go to “Service”
- click on the dropdown box select “Beneficial Owners” from the list
- select “New Service Request”
The window with Beneficial Owners will automatically appear with the information previously entered.
- Set up profile
- Populate “Amount of shares taken to date”
- There is then a box to the bottom left you click on that and then select “Submit Now”.
The “% of Share” is the amount of that shareholder’s shares, divided by the “Amount of shares taken to date”, multiplied by 100.
The amount of shares taken to date is the total amount (sum) of all shares owned by the current shareholders.
The “END DATE” should ONLY be entered when a person or company ceases to be a beneficial owner. At all times there must be at least ONE beneficial owner.
- All
- Annual Returns
- Certificates
- Companies Register
- Company Search
- De-Registration
- Directors & Officers
- Financial Year End
- Information Gathering and Sharing
- Liquidation
- Nature of Business
- Registered Office
- Registration
- Shares & Shareholders
- Strike Off
The public does not have access to the register of members from the office of the Registrar. However, the register of members of any company, except an exempted company, may be inspected by any person at its registered office subject to the provisions of the Companies Act and reasonable restrictions as the company may impose.
The Registrar shall be notified of all changes in the directors & officers including:
- New Appointments
- Resignation/Removal
- Change of name
- Change of address
Certificates of Good standing, Incorporation, Existence, Incumbency (Directors & Officers) & Shareholders may be purchased on CBP. Certificates of change of name, may be purchased from the Registry upon application through GRmanual@gov.ky
Every company is required to keep at its registered office a register containing the names and addresses of its directors, including alternate directors, and officers, and shall:
- Send a copy of such register to the Registrar within sixty days of the first appointment of any director or officer of the company; and
- Notify the Registrar of any change in such directors or officers including a change of the name of such directors or officers, within thirty days of any such change.
For local companies without a CSP as its registered office:
- Register of directors & officer reflecting the new director/officer
- Valid government-issued photo ID
- Resolution appointing director/officer
CSP – updated register of directors and officers
A non-Caymanian can be a director of an ordinary resident company. However, as required under the Local Companies (Control) Act, where business is to be carried out in the islands, at least 60% of its directors should be Caymanian.
A non-Caymanian can be the shareholder of an ordinary resident company. However, as required under the Local Companies (Control) Act, where business is to be carried out in the islands, there has to be at least 60% Caymanian beneficial ownership.
Records of companies removed from the register are not available to the public from this Office. The exceptions to the foregoing include an Order of the Court or a request from a Law Enforcement Agency.
The Companies Act requires ROC to make available the list of the names of the current directors of a company and, where applicable, the current alternate directors of a company.
An entity previously found on the website which cannot be found now may have
- Changed its name
- De-registered: Moved to another jurisdiction.
You may submit a search request with the authorization to charge your credit card for the search fee to ciregistry@gov.ky. A report will be provided.
In the case of a name change the report will display:
- The previous name
- The current name
- Date of the name change
The report for the company deregistered will display:
- The name that was registered in Cayman
- The proposed name, if different
- The new jurisdiction
- The proposed registered office
- The date deregistered
Only exempted companies incorporated and registered with limited liability and a share capital can apply to be de-registered (transferred to another jurisdiction).
A struck-off company may be reinstated after obtaining a Court Order and settling all fees and requirements stated in the Court Order.
To prevent a company in pending strike status from being struck from the register, all matters in which the company is non-compliant have to be resolved:
- All Fees & penalties paid
- All outstanding filings made (e.g. appointment of registered office).
Partial compliance will not be accepted to restore the company to active status.
The company has to be solvent (able to pay its debts when they fall due) before it can be liquidated voluntarily. The following should be filed with the Registrar within 28 days of the commencement of the liquidation:
- Form 19: Notice of Voluntary Winding up
- Form 20: Liquidator’s consent to act
- Form 21: Declaration of Solvency
- Special Resolution/Evidence of event or expiration of the period stated in Articles that would result in the liquidation of the company
Upon completion of the winding up (liquidation) process the liquidator should, within 7 days of the Final General Meeting, file with the Registrar:
Voluntary liquidation is used when the company is solvent (able to pay its debts when they fall due) and has passed a resolution that they wish to be wound up or an event has occurred or a period of time elapsed as specified in its articles of association.
To strike the company the applicant should submit a letter along with a resolution stating to the effect that the company is not in operation and has no assets or liabilities.
A voluntary strike is used when the company is not in operation and has no assets or liabilities.
Companies may be removed from the register by:
- Voluntary Strike off
- Voluntary Liquidation
Full compliance is required for a company to be restored to active status. Therefore, partial payments are not accepted for companies that are pending strike off.
How can the public access the list of companies that are pending strike or struck from the register?
The Companies Registry is required to publish the names of all companies that are pending strike in the Gazette. ROC also publishes the list on the website www.ciregistry.ky
All companies EXCEPT ordinary companies not designated as non-profit organisations may be registered without “Limited” or “Ltd” in its name.
Section 40 of the Companies Act requires every company to keep a register of members which should display –
- Name and address of the members
- Detail of each member’s shareholding
- The date the individual/entity became a member
- The date the individual/entity ceased being a member
The certificate of good standing is the document issued by ROC that attest to the legal standing of the company with the Registry. The status (i.e. active, dissolved etc.) of the company may be determined from a search report or a certificate of existence.
A company that fails to file appointments of directors & officers and changes to the register within the allowed timeframe shall incur a penalty of $500. Refer to Section 56 of the Companies Act for further details.
Changes to shareholders should be filed through grmanual@gov.ky and should be supported by:
- Register of shareholders
- Share transfer
- EFT confirmation of funds transferred
- Proof of identity of each new shareholder:
- Natural persons – Valid government issued photo ID
- Corporate entities – Certificate of good standing (dated no more than 30 days prior to filing date)
Expired passports are deemed invalid hence will not be accepted by the Registry.
The Registry will issue certificates which state a future effective date including a date when the office is closed for business in special cases for:
- Registrations by way of continuation
- Name Changes
- De-registrations
- Mergers
There are no income, capital gains or other forms of direct taxation
Cayman has a network of Tax Information Exchange Agreements (TIESs) which allow for information exchange as per the agreements
Local Companies (Control) Law (As Revised) – Resident Companies Only
10 years
A company may be formed with one member who may also serve as director/officer of the company. The only exception being exempt limited duration companies that are required to have a minimum of two (2) members.
If business is conducted in the name of the company, yes it will.
Entities that have been incorporated in non-English speaking jurisdictions are required to submit the original documents PLUS the English version translated by a certified translator.
The Registry ONLY accepts incorporation documents in English Language.
The certificate of good standing option will not be available if the company is currently not in good standing with the Registry. Please contact the Registry cigenreg@gov.ky to determine what needs to be done to bring the company into good standing.
The share capital can be changed by resolution which should state:
- The current share capital,
- The means by which it is being changed and;
- The resulting share capital.
The resolution is to be sent to ROC through grmanual@gov.ky along with the filing fee.
CAP users to file through the relevant share capital options.
The financial year end can be changed by resolution. The resolution is to be sent to ROC through grmanual@gov.ky along with filing fee.
CAP users to file through optional filing.
The nature of business can be changed by resolution. The Registrar should be notified of such changes:
- Companies without a licensed CSP as registered office: Update in CBP when filing annual returns
- Companies with Licensed CSP as registered office: Update in CAP
The Registry does not provide legal/business advice. The type of company that is most appropriate for your business model is best determined through consultation with your Legal Counsel.
ROC accepts a certificate of good standing (“COGS”) from other jurisdictions that have been issued no longer than 30 days before the application to the Registry has been submitted. COGS issued by ROC have no expiry date and it is left to the compliance requirements of the requesting institution to determine the criteria for acceptance. ROC suggests 30 days after the issue date.
Any company which carries on business without having a registered office, shall incur a penalty of ten dollars for every day during which business is so carried on. The maximum penalty being $500.
Companies are listed for strike-off after 30 days of not notifying the Registrar of the appointment of a registered office. If that situation is not remedied the company will be removed from the Register on the next strike date.
A registered office address should state the physical location (street name & number, district and country) and the mailing address (Post box number and postal code). A company engaging the services of a CSP for its registered office is required to include the name of the CSP in the address.
An exempted company incorporated and registered with limited liability and a share capital under the Companies Act, including a company registered by way of continuation.
All certificates with the exception of certificates of termination (strike off, dissolution) are only available to the principals of the company or their authorized personnel. They may be requested on CBP for local companies without a CSP as its registered office and on CORIS for CSPs. Authorized persons without access to those portals may request through GRManual@gov.ky providing written authorization and paying by electronic funds transfer.
Default in submitting annual returns and fees shall incur a penalty of:
- 33.33% of the annual fee if submitted between 1st April & 30th of June
- 66.67% of the annual fee if submitted between 1st July & 30th of September
- 100% of the annual fee if submitted between 1st October & 31st of December
After 12 months of failure to make the return and pay an annual fee, the company SHALL be deemed DEFUNCT and subject to removal (struck) from the register.
Annual return forms are available for use on CAP on the General Registry’s website. Note that forms are not required on CBP as the system converts the information entered by the applicant to PDF form.
Annual return forms are available for use on CAP on the General Registry’s website. Note that forms are not required on CBP as the system converts the information entered by the applicant to PDF form.
The deadline for annual fees and returns is the last business day of March before 5PM. Filings made after 5PM are deemed submitted on the next business day.
Annual fees and returns are due in January of each year commencing the first January after registration.
Ordinary resident (local) companies are required to file changes to their shareholdings with ROC. All changes should be supported by relevant documentation such as:
- Share transfer form signed by both transferor and transferee, whose signatures should be witnessed by a notary/JP.
- Valid (unexpired) government-issued ID for all shareholders.
For a local company not having a licensed service provider as its registered office the following should be provided on CBP:
- Name of director/officer
- Address
- Position
- Date of appointment
- Valid Government issued ID (not expired)
- Date of resignation (where applicable)
- Resignation letter, where applicable (signed by resigning director/officer & witnessed by a JP or Notary Public)
Pursuant to Section 55 of the Companies Act.
- The company shall send a copy of the register of directors & officers to the Registrar within sixty days of the first appointment of any director or officer of the company
- Notify the Registrar of any change in such directors or officers including a change of the name of such directors or officers, within thirty days of any such change.
If the strata is registered as a company the required registration documents would be lodged with ROC but the strata by-laws would be optional filings.
All certificates issued by the Cayman Islands Companies Registry bear an
- authentication code
- website address
- date of issue
at the bottom right corner of the certificate. Visit the stated website: www.verify.ky and follow the instructions to verify the certificate.
The applicant must first have an account on CBP and the entity for which the certificate is required MUST be on that account.
A name may be used ten (10) years after an entity has been dissolved.
A name would not be available if
-
- It is identical or closely resembles a name already registered or any translated name on the register of companies, contains the words “Chamber of Commerce” unless the company registered under section 80 without the addition of the word “Limited” or the abbreviation “Ltd.” to its name;
- contains the words “building society”.
Other Restrictions may apply to see the list of restricted words or phrases.
Where restrictions apply approval may be sought from the Registrar of Companies or the Cayman Islands Monetary Authority as applicable.
Any company may, by special resolution, change its name and, in the case of an exempted company, may adopt a dual foreign name or change its dual foreign name, if any, and any dual foreign name shall precede or follow its name.
A company which defaults in complying with a direction from the Registrar to change its name is liable to a fine of ten dollars for every day during which the default continues.
If through inadvertence or otherwise, a company on its first registration or on its registration by a new name or new translated name is registered by a name or a translated name which in any way contravenes the naming requirements, then the company may, with the sanction of the Registrar, change its name or its translated name as the case may be and shall, if the Registrar so directs, change its name or translated name within six weeks of the date of such direction or within a such longer period as the Registrar may think fit.
The cost for the change of name is usually waived by the Registrar in this case.
All ordinary resident (local) companies are required to have the word “Limited” or the abbreviation “Ltd.” as the last word in its name.
You may contact the Registry CIGENREG@gov.ky
A registered office is required to facilitate delivery and acceptance of service of process and any notices required to be served on the company.
Express service is within 24 hours
Regular service is 3 – 5 business days
The Registry does not provide forms to register companies. Memorandums and articles and other relevant documents are prepared for the proposed company by its principals based on the Companies Act.
The required documents for the registration of an ordinary resident (local) company are:
- Memorandum of association
- Articles of association.
Registration by way of continuation is governed by Section 201 of the Companies Act (as revised)
The public may, upon payment of a fee, request a search on the Adoption of Children Register.
No. The certified copy of any entry in the Adoption of Children Register is evidence of the adoption to which it relates and also evidence of the date of the birth of the child to which it relates in all respects as though the same were a certified copy of an entry in the Register of Births
Upon application to the Registrar a certified copy of the register may be provided to any person.
Adoption Orders are made by the Court. The Adoption Board then communicates the adoption order to the Registrar who maintains the Adoption of Children Register.
Once the Adoption Order is received from the Court the registration is done as required by the Act.
The Registrar closes the original registration and there is no further access except by Order of the Court.
To register a live birth the following are required:
- Valid passport of both parents
- Live birth notification from the hospital
- Marriage certificate, if parents are married
If the parents are unmarried both are required to attend the Registry together to effect the registration.
If the parents are married either parent may attend the Registry to effect the registration.
Social Services Department may also register the birth.
If the mother is underage (younger than 16 years old), her parents, guardian or representative from Social Services Department is required to attend the Registry with her for the registration.
Stillbirths are registered but the Act does not provide for certificates to be issued.
Yes, If the parents were not married at the time of the child’s birth but they could have been (no legal impediment – married to another or underage) and they subsequently got married then they may do a re-registration. The registration would now appear that they were married at the time of the child’s birth. The original registration is marked “re-registered” and is not accessible except by Court Order.
No, unless by Court Order, as a form is required to be completed in the presence of the Registry Officer by the father.
A birth certificate may be obtained from the General Registry Office in Cayman Brac.
An application to obtain birth certificates may be submitted on http://www.vitals.ky
The original registration is marked “re-registered” and is not accessible except by Court Order.
Removal of the Assumed Father:
The assumed father or the mother may file the original DNA report and request the removal of the assumed father’s name. This must be in writing. A valid government-issued photo ID is required.
Adding the Biological Father:
Once the assumed father is removed, the biological father’s name may be added with the mother’s consent. The request must be in writing (forms available). Both parties must be present and the form must be completed in the presence of the Registrar of Births.
If the child is an adult, the child must also consent in writing to the change of father on the certificate.
A valid government issued photo ID is required for all parties.
Where the father’s name was stated on the birth notification form at the hospital but not included on the birth certificate:
The father and mother are required to attend the Registry together each presenting valid government-issued identification. The application forms must be completed in the presence of the Registrar to add the father’s name to the birth registration. The Registrar may exercise the discretion to request DNA.
Where the father’s name was NOT stated on the birth notification form at the hospital:
The father is required to provide a DNA report. The father and mother are required to attend the Registry together each presenting valid government-issued identification. The application forms must be completed in the presence of the Registrar to add the father’s name to the birth registration.
If the request for addition of the father’s name is by order of the Court, the Court Order is required.
The Act provides for the change of name of a child before the age of ten years without having to do a deed poll. This application must be made by all parents stated on the birth registration. Parents are required to attend together each presenting valid government-issued identification. Forms are to be completed in the presence of the Registrar.
Administrative errors on the part of the Registry are corrected once identified and verified by supporting documents.
The birth certificate is available immediately after registration.
No. Only births occurring in the Cayman Islands may be registered in Cayman.
Every livebirth in the Cayman Islands, regardless of their parent’s nationality is required to be registered.
Children born to non-Caymanians in the Cayman Islands are not deemed Caymanians.
To register a death the hospital is required to file the Death notification.
Deaths which occurred outside the Cayman Islands cannot be registered in the Cayman Islands. However, the death of Caymanians overseas may be included in the death statistics categorized accordingly.
Death certificates for deaths occurring outside of this jurisdiction cannot be issued by the Cayman Registry. An application has to be made in the jurisdiction where the death occurred.
For a death which occurred in the Cayman Islands and a body being transported to the Cayman Islands for burial, the funeral homes will issue a burial Order to authorize the burial. Nothing is required from Registry for the burial.
If cremation ashes are being transported to the Cayman Islands, the Department of Environment request that a burial order be obtained from the General Registry.
The applicant would be required to contact the hospital to make the correction to the death notification. The hospital would then file the corrected notification to facilitate the correction of the certificate.
No special rates are available for death certificates.
For the application of a death certificate, the applicant needs to provide the Registry with the full name of the deceased and the date of death.
If only partial information is available, a search may be conducted at a cost.
Anyone can apply for a death certificate as it is a public register.
A death certificate may be obtained from the General Registry Office in Cayman Brac.
An application to obtain death certificates may be submitted on http://www.vitals.ky
- All
- Getting Married
- Marriage Certificates
- Marriage Officers
- Marriage Registration
- Marriage Special Licence
A man and a woman each over the age of 18.
A man and a woman each over the age of 16 or older but under the age of eighteen with consent.
An application to obtain marriage certificates may be submitted on http://www.vitals.ky
A marriage certificate may be obtained from the General Registry Office in Cayman Brac.
Yes. A minister of religion who is a Marriage Officer is not required to act as a Marriage Officer with respect to any marriage which is contrary to the rules of the religious denomination to which he belongs.
If the Marriage Officer ceases so to act, he is required to notify the fact to the Registrar General. His resignation is to be published in the Gazette and will take effect from the date of publication.
Applications by ministers of religion for appointment as Marriage Officers are to be made in writing to the Registrar General.
Ministers of religious denominations whether acting for one congregation or having the local superintendence of several congregations may apply to be appointed Marriage Officers for the Islands, but the Governor may refuse to appoint any such minister if he thinks him unfit.
Any person may notify his objection to an intended marriage by giving notice of objection to the Civil Registrar or Marriage Officer publishing the notice of banns
Persons who are authorized to perform a marriage are:
Governor’s special licence is valid for three months after issue. If licence has become invalid no person shall proceed to solemnize the marriage until a new licence has been granted.
The bann to be posted seven (7) days clear prior UNLESS a special licence is obtained from the Governor.
If the parent or guardian whose consent is necessary is incapable of making decisions, or unreasonably withholds consent to the marriage of any person, either party to the intended marriage may refer the matter to a Judge of the Grand Court.
The Marriage officer is required to visit the Registry to make the correction. A fee is required for correction. The certificate previously issued is VOIDED and any copies held is deemed invalid.
To obtain a certificate the applicant needs to provide the names of the parties and the date of the wedding together with the requisite fee. If there is missing information a search may be done at a cost.
If the Marriage Officer did not file the marriage register, the parties may contact the marriage officer requesting that the filing be made. If the marriage officer refuses to comply with the requirement to file the document, the applicant shall report the default of such Marriage Officer to the Clerk of Court pursuant to the Marriage Act.
To register a marriage, the marriage officer is required to present the duplicate marriage register to the Registry.
A certified true copy of the marriage certificate may be obtained from the Registrar
The Act requires that the marriage register be presented to one of the parties to the marriage as soon as the marriage is solemnized. The marriage officer is required to file the duplicate marriage register thereafter with the Registry. As soon as it is filed with the Registry an official certified copy may be provided upon request.
A marriage officer is not authorized to formalize a civil partnership unless the person is also appointed as a Civil Registrar or a civil partnership officer.
If both parties to the marriage do not reside in the Islands, an application signed by both persons may be made to the Governor for the grant of a special licence for such marriage. This should be submitted through the Passport Office.
Persons under the age of eighteen years not being a widower or widow.
Consent may be given by the father, or if the father is dead the lawful guardian or guardians, or if there is no such guardian, the mother, if unmarried, of such person shall have authority to consent to the marriage of such person.
Anyone can apply for a marriage certificate as it is a public register.
A request for correction must be made through the Civil Registrar who officiated the Civil Partnership union.
Two persons may enter into a civil partnership if:
- Persons are sixteen years of age or older but under the age of eighteen and the person’s parent, legal guardian or the court consents to the civil partnership
- Both persons are over the age of eighteen years;
- Neither person is currently married, in a civil partnership or overseas relationship; and
- Neither person is within the prohibited degrees of civil partnership.
One of the persons intending to enter into a civil partnership is required to apply to the Registrar or a Civil Registrar and give notice in the prescribed form.
- Valid Registrar’s or Civil Registrar’s certificate OR a valid special licence granted by the Governor
- Two or more witnesses in addition to the civil partnership officer.
- A clear statement by each which gives the full name of each party; and acknowledges that they are freely entering into a civil partnership with each other and know of no lawful impediment to the civil partnership.
A civil partnership may be formalized by the Registrar or a Civil Registrars or by a civil partnership officer.
The Civil Partnership Act requires 7 clear days.
A civil partnership may be dissolved upon application to the Court.
Immediately after a civil partnership has been formalized by a Civil Registrar, the Civil Registrar is required to issue to the parties a certificate of civil partnership.
A certified copy of the certificate of civil partnership may be obtained from the Registrar.
Civil partnerships are non-religious and marriages are religious.
An overseas relationship may be recognized as a civil partnership if the conditions under the Civil Partnership Act are met.
Anyone may request a civil partnership certificate as this is a public register.
Civil Registrars are published in the Gazette and are listed on the General Registry’s website
A marriage officer is not authorized to formalize a civil partnership unless the person is also appointed as a Civil Registrar or a civil partnership officer.
The Cayman Business Portal (CBP) is the portal to access the Registrar of Companies to register and maintain local companies that do not have a corporate service provider as their registered office.
May update yourself on CBP under “People & Business”:
- Select “Manage Account”.
- Select – “Update” – beside contact information&/ documents.
- Update the relevant information.
- Save.
After logging on to CBP you will be directed to the “Dashboard”
- – go to “Service”
- – click on the dropdown box select “Beneficial Owners” from the list
- – select “New Service Request”
The window with Beneficial Owners will automatically appear with the information previously entered.
- Set up profile
- Populate “Amount of shares taken to date”
- There is then a box to the bottom left you click on that and then select “Submit Now”.
CORIS/CAP:
CORIS administrator or alternate should Email corishelpdesk@gov.ky
A director of the company may apply to the Registrar to have a new administrator appointed. The requisite forms may be provided to the applicant by the helpdesk corishelpdesk@gov.ky
A completed Access Application Form along with a copy of the CIMA license should be emailed to corishelpdesk@gov.ky
The financial year end can be changed by resolution. The resolution is to be sent to ROC through grmanual@gov.ky along with filing fee.
CAP users to file through optional filing.
The system will automatically reject applications when the balance on the online account falls below the minimum balance (which is the monthly access charge).
To fund your account send an EFT confirmation of funds transferred to ciregistry@gov.ky. Your application will be approved after the funds have been credited to your account at ROC.
To add or remove user, CORIS administrator or alternate should Email corishelpdesk@gov.ky
CORIS/CAP:
CORIS administrator or alternate should Email corishelpdesk@gov.ky
They should provide the local static IP address
The benefits of using CBP include, but are not limited to:
- The ability to perform business with the Registry without visiting the office.
- Ease of document retrieval and information sharing at clients’ convenience
- Reduced cost of printing (documents filed & returned electronically)
- Faster turnaround time
- CBP is housed in a secure data centre
- All communications and transactions are encrypted
The following services are available on CBP:
- Company registrations
- Issuing of certificates
- Filing of directors and officers
- Filing of beneficial ownership information (for ordinary resident companies that have not engaged a corporate service provider)
- Registration of non-profit organisations (“NPO”)
- Change filings for NPOs
- Payment of annual fees and filing of annual returns for companies & NPOs
Once your entity verification has been approved you may proceed to create a profile for each individual and/or corporate entity in “People and Business”:
- Ensure that IDs for each person or certificate of incorporation (or similar documents) for each corporate entity are scanned to your computer.
- When you log in it takes you straight to the “Dashboard”.
- Select “People and Business” (to the right).
- Then “Add Person” (if the Beneficial Owner is a person), OR “Add Business” (if it is a business).
- Populate all information fields (nothing is optional – even if that is stated).
- SAVE.
After logging on to CBP you will be directed to the “Dashboard”
- go to “Service”
- click on the dropdown box select “Beneficial Owners” from the list
- select “New Service Request”
The window with Beneficial Owners will automatically appear with the information previously entered.
- Set up profile
- Populate “Amount of shares taken to date”
- There is then a box to the bottom left you click on that and then select “Submit Now”.
The “% of Share” is the amount of that shareholder’s shares, divided by the “Amount of shares taken to date”, multiplied by 100.
The amount of shares taken to date is the total amount (sum) of all shares owned by the current shareholders.
The “END DATE” should ONLY be entered when a person or company ceases to be a beneficial owner. At all times there must be at least ONE beneficial owner.
Before you begin, do ensure that you are a principal/connected person of the company (e.g. director, secretary, treasurer etc.) and have the following ready:
- Valid (not expired) Government-issued ID (Passport, driver’s licence, Cayman Voters Registration card).
- Address – Street Name & Number, city, mailbox, postal code
- Email Address
Visit www.cbp.ky
CBP is compatible with Chrome and Firefox. Please note CBP is not compatible with Apple Safari.
Visit www.cbp.ky
- Click “Sign in”
- Click “SIGN UP” and follow instructions for “Owner Registration”
Once you have completed your application, please submit. ROC will review your application and you will receive an email to confirm verification. After verification you may proceed with making filings.
You may click on “FORGOT PASSWORD” and then enter your user name or email address that was used when registering on CBP.
If an incorrect username or email address is entered, the system will not issue a new password. Then you will need to visit the General Registry
The nature of business can be changed by resolution. The Registrar should be notified of such changes:
- Companies without a licensed CSP as registered office: Update in CBP when filing annual returns
- Companies with Licensed CSP as registered office: Update in CAP
Ensure that you have the following before proceeding to register a company on CBP:
- Fully executed Memorandum of Association
- Fully executed Articles of Association
- Completed the sections in CBP for all persons and entities who are directors, officers, shareholders of the company
- Nature of the business
- Debit/credit card
Before you can file your annual return you must first file the beneficial ownership information and wait for approval from the Registry.
- On the “dashboard”, click on “Service”.
- Select “Annual Return” from the drop-down box.
- Click on “New Service”.
- Once that smart form opens up to the top left, you will see “Filing Year”. Select the year you need to file. The outstanding fee will automatically populate “Annual Fee Due”.
- Populate all fields noting that those with the “*” are mandatory:
- “Email”
- “Name of Person Making Declaration”
- “Position”
- “Shareholder Meeting Date”
- “Shareholder Meeting Location” (that can just be the district it was held in)
- Address of the company (including PO Box), which can be selected from the dropdown box
- List of all persons who were members of the Company on the fourteenth day succeeding the first General meeting. If this is not automatically populated click on “Add”
- then enter the first 3 to 4 letters of your name
- click on “Search”.
- Once the name appears, on the extreme right click on “+” and another window will appear.
- Click on the dropdown boxes and autofill them
- “Identification”
- “Postal address”
- “Physical address”
- On the right there are 3 boxes, select the one/s that is applicable to each individual. Then populate:
- “% of Share”
- “Start Date”
- “End Date” (ONLY if the individual ceased being a shareholder before the 1st of January of the annual return year. If that is the case then also add that person under *Persons who have ceased to be Members since the last return.) ****Please note this is done for each “Shareholder” on the entity.
-
Directors & Officers
- Click on “Add” similar to the procedure to add the “Shareholders”. DO NOT enter an “End date” unless the individual ceased being a director/officer before the 1st of January of the annual return year.
Complete ALL three (3) questions at the bottom selecting all that apply to your business.
ALL OF THE BELOW HAVE TO BE ANSWERED BEFORE YOU ARE ABLE TO SUBMIT AND PAY
- SAVE
- SUBMIT AND PAY NOW.
- FOLLOW THE INSTRUCTIONS TO PAY
To retrieve documents filed or requested through CBP please go to “Documents Received” on the portal.
CBP
Email corishelpdesk@gov.ky. Provide one of the following:
- email address
- Username
- Entity name (company/NPO)
CAP
CORIS administrator or alternate should Email corishelpdesk@gov.ky
Provide the username of the person who is locked out